Purchasing Overview

1. Contact the supplier for a quote

• *New supplier accounts must be coordinated with Business Agent and/or Accounts Payable Clerk and should include a W-9 or W-8 form

• Enter all the information from the quote in Oracle Procurement Purchase Requisitions

• Sign and date the quote, if applicable

• Attach the quote to the cart before submitting!

2. Business Agent will review the Requisition and Quote

• Business Agent will approve or reject the requisition before your supervisor or purchase approver.

• Your purchase approver will receive notification to review and approve

3. Once fully approved, the Business Agent will communicate the PO (Purchase Order) to the supplier

• Oracle will show requisition as “Ordered” status

4. Receive your items in Oracle Procurement My Receipts

5. If you receive an invoice*, forward it to apinvoices@

• Accounts Payable Clerk will process payment